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Introduction
The Internet Student Monitoring application is a prevention and assistance tool for the individual monitoring of students. It offers a school's managers and authorized personnel computerized tools to help them detect students in need of specific assistance, enter all the information relevant to the help approach in the form of appendices to the student record and, if required, set up an intervention plan for certain students and ensure the follow-up to this plan. As it is available on the Internet, the system can easily be accessed by all the authorized personnel involved. It offers at once security, flexibility and simplicity and it directly accesses the school's student records in the GPI database. A PREVENTION AND FOLLOW-UP TOOL Personalized prevention criteria bearing on evaluation data, absences and student memos are supplied as parameters to the system. They are used to automatically detect students who could require assistance. The system offers complete access to the student record and, using the colours associated to the prevention criteria, highlights the data to be monitored. The prevention criteria are also used to signal, in the "alert box" of the appropriate personnel, situations that require a closer watch and that will probably call for an intervention with the student. Consultation of student file: - Record, adults responsible, addresses, school information - History of attendance in the school board - Various results: term, summary, subject, competency, previous years - Detailed absences and absence statistics (by subject, reason, month, etc.) - Progress tables for marks and for the breakdown of absences - List of memos and statistics by memo category Interventions and follow-up: - Alert box and agenda for each personnel - Mechanism for intervention on absences and memos - Printing of letters and sending of e-mails using text models - Easy to access and add forms in the student record A TOOL FOR THE DEFINITION AND RECORDING OF FORMS The documents developed and used by the school to help and follow up on the students (observation charts, evaluation cards, intervention plans, etc.) can all be defined as forms to be completed through the Internet and appended to the student record: - Flexible and user-friendly tool for the definition of forms - Possibility of assembling selection lists to simplify the data entry - Security concerning the personnel authorized to complete or consult forms - Form security by section or data - Possibility of setting up context-sensitive help for form users - Possibility of attaching notes or comments to any data when entering forms - Forms saved in the student record through the years and always accessible - Several print options for the forms
General actions
BROWSING ICONS Browsing tools, located at the right in each page heading, are used to navigate in the application. The icons are: To return directly to the application menu. To return to the previous page. To display the on-line help associated to the current page. To end the work session. To return to the home page, to launch a new work session. COMMANDS USED TO EDIT DATA These command buttons are used for the general editing of data in most of the application's pages:
Add	The Add command usually leads to a specific detail page used to add a series of data. The command is occasionally accompanied by an entry zone used to indicate the number of empty lines to add, thus allowing for the rapid entry of new elements directly in the current page. The unused empty lines disappear when the data are saved.
Save	The Save command records in the database the changes entered in the page. The current page remains displayed. It is in fact the save on demand.
Delete	The Delete command removes from the database the elements selected on screen. The deletion is automatic (irreversible) or with confirmation, depending on the user's preference as specified in the General options. For certain important groups of data (such as the form structures and the completed copies of forms in the student record), a confirmation is requested before the deletion can be completed.
Undo	The Undo command cancels the changes entered in the current page. The page is re-displayed without the last changes entered. The operation is automatic (irreversible) or with confirmation, depending on the user's preference as specified in the General options.
The browsing and other commands that are used to exit the page bring about the saving of data that has been modified, either automatically or with confirmation,  depending on the user's preference as specified in the General options. That errors that occur during the validation or the saving of data are indicated on screen with the  symbol placed in front of the field in error and under which the error is explained (by positioning the mouse on the symbol). When the user answers Cancel to a Save confirmation or No to an Undo confirmation, the modified fields are identified on screen with the symbol under which is indicated the value of the field "before the change" (by positioning the mouse on the symbol). Several of the ISM data have a sequence number that is used to order them. The operating principles for the sequence number are the following: - When creating data, a sequence number is automatically proposed, in series of 5. - The proposed sequence number can always be modified (values of 0 to 32767). - The sequence number can be in duplicate. For numbers in duplicate, the data are displayed in order of their description. - The sequence number is mandatory.