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Produce a letter
Objective
Produce a letter for the students selected. The letter is selected among the school's text models. It is prepared, i.e. formatted in relation to each student when the model contains "replaceable labels", then saved in the record. Lastly, it is printed or sent by e-mail.
Data
Students selected This zone displays, in alphabetical order, the students selected in the previous page.
Letter Selection of the letter (description of category, followed by the code of the model). The Text models command is used to select the desired model.
Date Date of the letter. It is required (current date by default).
Title Title identifying the letter.
Authorized personnel First name and family name of the authorized personnel associated to the letter (author).

The pulldown menu proposes, in alphabetical order, the family name and first name of the school's authorized personnel (by default, the personnel corresponding to the user). The first line in the menu is "None", which can be used to not associate a personnel to the letter.
Sending by e-mail Indication of the recipients of the letter in the case of e-mail:
 - Father (whether adult responsible or not)
 - Mother (whether adult responsible or not)
 - Guardian (whether adult responsible or not)
 - Adults responsible (father, mother and/or guardian, if they are the adults responsible)
 - Student (Portal e-mail address if completed, if not other address)

The sending is done if at least one e-mail address associated to the selected recipients is completed in the record.
Actions
Select text model The Text models command calls up the Text templates screen used to select the text model. If the model contains "replaceable labels" (keywords in brackets), these will be replaced by the values corresponding to the student processed when the letter is prepared.  
Prepare letter The Prepare letter command formats the letter and saves it in each of the selected students' record. The Send by e-mail and Print commands then become available.
Send letter by e-mail The Send by e-mail command launches the sending of the letter for each of the selected students, to the e-mail addresses indicated. At least one recipient must be selected in the Sending by e-mail option.
Print letter The Print command stacks up a page containing the letters for each of the students, separated by a page break, ready for printing.